A Beginners Guide to Microsoft Office
Microsoft Word is a word processing
program that was first made public by Microsoft in the early 1980s. It allows
users to type and manipulate text in a graphic environment that resembles a
page of paper. Extra features, such as tables, images and advanced formatting
give users more options to customize their documents. Over the past three
decades, there have been a number of updates and additions to Microsoft Word.
Today it is one of the most widely used word processors available for Macs and
PCs. It is often taught to students in schools and required as part of the
basic computer requirements for many office jobs. In this guide, new users will
learn the basic functions of Microsoft Word and how to use them.
Alignment – The alignment options dictate whether
the left and right edges of the text in a document adhere to the right side,
left, center or justified. Alignment can be set from the formatting toolbar at
the top of the window or under by choosing Paragraph under the Format menu.
Print – The print command first opens a
window where users can specify parameters of the paper, printer and ink they
wish to print with and it provides a preview of what the physical print will
look like. Control or Command plus P, or clicking on Print in the File menu or
standard toolbar lets users access the print window. it allows users to save
the document as a different version by adding a different file name.
Quick access tool bar – The quick
access toolbar is a small and moveable toolbar at the top of the document
window. It usually contains buttons to save, undo, redo and print. This toolbar
can also be customized to include or remove other commands.
Undo – The undo feature keeps track
of each command that a user issues while working on their document. Issuing the
undo command allows the user to go back one step and restore the document as it
was before their latest editing command. Related to the Undo command is Redo,
which lets the user redo the same formatting command again. Control or Command
plus Z, or Undo under the Edit menu is used to undo a command, while Control or
Command plus Y or Redo under Edit is to redo a command
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